SUMMARY: CALM is looking for an experienced applicant to take on the duties of a Staff Accountant as a vital part of the accounting and finance team and reports to the Finance Manager. The Staff Accountant will be responsible for assisting with the preparation of monthly financial analysis reports, generating accounting reports as needed and process payroll. This position requires the ability to work independently, coordinate multiple clerical and administrative tasks, and display a high degree of confidentiality. The position requires excellent organizational ability and strong interpersonal, oral, and written communication skills.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Responsible for the day to day accounting operations, including accounts payable, accounts receivable, and deposits.
- Assist with month end close process by preparing monthly journal entries and reconciliations and analyzes balance sheet accounts.
- Prepare year-end audit/review schedules and assist in the preparation of deliverables.
- Participate in the development and documentation of accounting policies and procedures.
- Identify areas for workflow process improvements, provide recommendation and execute on the changes.
- Play an active role in system enhancements and upgrades.
- Support accounts payable activities to ensure accuracy and timeliness of invoice creation and entry into QuickBooks.
- Receive deposit report from the development office and process deposits.
- Input and reconcile all credit card account activity.
- Book and/or manage adjustments to Assets, Liabilities and/or Equity accounts.
- Prepare and process 1099’s, coordinate processing of 1095’s.
- Prepare reports as needed for grants and contracts which may include exporting to Excel.
- Prepare/file Statement of Information, Economic Census, Claim for Welfare Exemption, etc.
- Process weekly A/P checks and staff expense reimbursements.
- Work closely with the external auditor during the yearly financial audit and the audit committee.
- Review and process payroll on a semi-monthly basis and ensure payroll process is in compliance with federal and state law.
- Audit all changes made in payroll system and track vacation and sick time.
- Interface with staff members about any payroll inquiries or concerns.
- Keep apprised of current payroll and accounting regulations and best practices.
- Provide time recording training to managers as needed to ensure accurate time recording.
- Assist the Director of Finance and Administration with facilities and IT related functions.
- Complete other duties that may be assigned.
- Communication skills – Speaks and writes clearly and informatively; listens to others; works to resolve conflicts and maintains confidentiality; able to effectively present information and respond to questions from staff, partner agencies and the community.
- Professionalism – Approaches others with tact; reacts well under pressure; treats others with respect and consideration; keeps commitments and accepts responsibility for own actions; works with integrity and upholds CALM values.
- Initiative – Self-starter; requires minimal supervision; undertakes self-development activities; seeks increased responsibilities; is a solution seeker; takes independent actions; looks for and takes advantage of opportunities; asks for and offers help when needed.
- Customer Service – Manages difficult situations; responds promptly to others’ needs; solicits feedback; promptly responds to requests for service and assistance.
- Dependability – Can be relied on to meet schedules and deadlines; must be punctual, responds to management direction in a timely manner; takes responsibility for own actions; keeps commitments; displays a strong personal commitment to completing projects.
- Planning & Organizing – Prioritizes and plans work activities; manages competing priorities; uses time efficiently; sets goals and objectives; develops realistic action plans and takes responsibility for implementing them.
- Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
EDUCATION and/or EXPERIENCE:
- BA/BS degree in Accounting or Finance required, or in a related field, or high school diploma with equivalent experience.
- 3 – 5 years related accounting work experience.
- Ability to work independently, organize, handle detail, follow-through on tasks and problem solve with minimal supervision and be able to successfully complete tasks in a timely manner and the ability to manage multiple projects simultaneously.
- Strong oral, written, and interpersonal skills for interaction with staff, and others.
- Must have a valid California drivers’ license, clean DMV, and criminal record clearance from the DOJ.
- Strong computer knowledge, proficient in Microsoft Office, Word and Excel, Outlook, and payroll systems required.
- Quickbooks or related accounting software experience required.
- Experience with Paylocity helpful but not required.
- Strong organizational and analytical skills.
- Able to read and understand technical forms and financial reports.
- Willingness to establish and maintain effective working relationships.
- Experience working in a non-profit environment preferred.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to:
- Stand, walk; sit; reach with hands and arms; balance, stoop, kneel, crouch or crawl.
- Drive from one location to another
- Lift and /or move up to 25 lbs.
HOURS of EMPLOYMENT:
This is a full time position. A 40 hour per week schedule will be established on consultation with the supervisor, evening and weekend hours may apply. The normal work week is Monday – Friday. Normal hours of work will be established between the hours of 8:00am and 6:00pm
COMPENSATION AND BENEFITS:
We value wellness and offer a generous compensation and benefit package that includes a competitive salary dependent on experience and education, generous benefits that include up to 100% paid medical, dental, vision, life insurance for employees and a highly subsidized portion of the dependent coverage. Paid holidays, vacation accruals starting at 2 weeks and sick accruals of 12 days per year (accruals based upon a 40 hour work week) and a 403(b) 3% matching program.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. The noise level in the work environment is usually moderate.
CALM RESERVES THE RIGHT TO CHANGE THE DUTIES OF THIS POSITION AT ANY TIME.
CALM provides equal opportunity for all qualified applicants and does not discriminate on the basis of race, color, national origin, religion, sex, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, age, veteran status, or any other protected classification.
Interested and qualified applicants should submit a cover letter and resume to HR@calm4kids.org.
Please put the title of the position in the subject line of the email.
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Equal Employment Opportunity
CALM is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available persons in every job. CALM policy prohibits unlawful discrimination based on race, color, creed, gender (including pregnancy, childbirth, and related medical conditions), religion, marital status, age, national origin or ancestry, physical or mental disability (including pregnancy, childbirth, and related medical conditions), legally-protected medical condition (cancer-related), sexual orientation, or any other consideration made unlawful by federal, state or local laws. All such discrimination is unlawful. CALM is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in the operations of CALM and prohibits unlawful discrimination by any employee of CALM, including supervisors and co-workers. To comply with applicable laws ensuring equal employment opportunities to qualified individuals with a disability, CALM will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant or an employee unless undue hardship would result. Any applicant or employee who requires an accommodation in order to perform the essential functions of the job should discuss their needs with their supervisor and request such an accommodation. The individual with the disability should specify what accommodation he or she needs to perform the job. CALM then will conduct an investigation to identify the barriers that make it difficult for the applicant or employee to have an equal opportunity to perform his or her job. CALM will identify possible accommodations, if any, that will help eliminate the limitation. If CALM determines that an accommodation is reasonable and will not impose an undue hardship, CALM will make an accommodation. If you believe you have been subjected to any form of unlawful discrimination, provide a written complaint to your supervisor or the Chief Executive Officer. Your complaint should be specific and should include the names of the individuals involved and the names of any witnesses. CALM will promptly undertake a thorough and objective investigation and attempt to resolve the situation. If CALM determines that unlawful discrimination has occurred, effective remedial action will be taken commensurate with the severity of the offense. Appropriate action also will be taken to deter any future discrimination. CALM will not retaliate against you for filing a complaint, participating in an investigation, or supporting a complaint of unlawful discrimination, and will not knowingly permit such retaliation by management employees or your co-workers. If you believe you have been subjected to such retaliation, report it immediately to your supervisor or the Chief Executive Officer.