Development and Campaign Assistant

GENERAL SUMMARY: The Development and Campaign Assistant works with the Director of Development to accomplish the goals and objectives of the department. The Development and Campaign Assistant is responsible for a variety of clerical activities and related tasks and requires the ability to work independently, coordinate multiple clerical and administrative support tasks, and display a high degree of confidentiality and sensitivity to the business and professional requirements of the department.  The position requires excellent organizational ability and strong interpersonal, oral, and written communication skills and the ability to maintain a high degree of integrity and keep confidential matters within the department.

ESSENTIAL FUNCTIONS:

  • Supports the activities of the development department.
  • Ensures proper donor activity tracking in Little Green Light database, including contact information, contact reports, and event attendance.
  • Processes and acknowledge gifts in a timely manner.
  • Provides regular standing development/campaign reports and ad hoc reports as needed.
  • Maintains daily check log in partnership with the finance department.
  • Conducts monthly reconciliation with finance department.
  • Assist with communications and marketing pieces, including the website, annual report, and brochures.
  • Assists the Director of Development in preparing all materials, including donor packets and proposals, for the CALM for Kids Campaign.
  • Provides Cabinet meeting support for the Campaign, including date and location scheduling, agenda and materials preparation, meeting minutes, and follow-up communication.
  • Updates and maintains all donor and activity tracking for the Campaign.
  • Oversees and conducts May/June Dialing for CALM giving campaign.
  • Provides event support, including fall CALM at Heart luncheon, open houses, campaign gatherings, or other events, as needed.
  • Manages Adopt a Family holiday program, including staff coordination, donor engagement and recruitment, coordination of gift delivery, and follow-through.
  • Conducts donor prospect research in support of the Campaign and annual giving programs.

QUALIFICATIONS:

  • Excellent customer service skills, strong oral and written communication skills.
  • Able to interact with a variety of staff and visitors in an effective, courteous, and professional manner. Positive attitude.
  • Able to work independently, and be a strong team player.
  • Utilize effective time management skills and complete tasks in a timely manner.
  • Extremely organized and detail-oriented.
  • Strong computer knowledge, using PC, Microsoft Word and Excel, and Outlook.
  • Able to get along well with others and work collaboratively in a positive manner.
  • Must have criminal record clearance from the DOJ.

COMPETENCIES:

  • Communication skills – Speaks and writes clearly and informatively; listens to others; works to resolve conflicts and maintains confidentiality; able to effectively present information and respond to questions from staff, participants, partner agencies and the community.
  • Professionalism – Approaches others with tact; reacts well under pressure; treats others with respect and consideration; keeps commitments and accepts responsibility for own actions; works with integrity and upholds CALM values.
  • Initiative – Self-starter; requires minimal supervision; undertakes self-development activities; seeks increased responsibilities; is a solution seeker; takes independent actions; looks for and takes advantage of opportunities; asks for and offers help when needed.
  • Customer Service – Manages difficult situations; responds promptly to others’ needs; solicits feedback; promptly responds to requests for service and assistance.
  • Dependability – Can be relied on to meet schedules and deadlines; must be punctual, responds to management direction in a timely manner; takes responsibility for own actions; keeps commitments; displays a strong personal commitment to completing projects.
  • Planning & Organizing – Prioritizes and plans work activities; manages competing priorities; uses time efficiently; sets goals and objectives; develops realistic action plans and takes responsibility for implementing them.
  • Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

EDUCATION AND EXPERIENCE: 

  • BA/BS, plus 1 – 2 years administrative experience, or AA, plus 3 -4 years general office and Development experience.
  • Ability to work independently, organize, handle detail, follow-through on tasks and problem solve with minimal supervision and be able to successfully complete tasks in a timely manner.
  • Strong oral, written, and interpersonal skills for interaction with staff, donors, donor prospects, volunteers, and others;
  • Knowledge and familiarity with relevant software applications such as Word, Excel, Power Point.
  • Must have a valid California drivers’ license, clean DMV, and criminal record clearance from the DOJ.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to:

  • Stand, walk; sit; reach with hands and arms; balance, stoop, kneel, crouch or crawl.
  • Drive from one location to another
  • Lift and /or move up to 25 lbs.

HOURS OF EMPLOYMENT: This is a full time position. A work schedule will be established in consultation with the supervisor, evening and weekend hours may apply.  The normal work week is Monday – Friday. Normal hours of work will be established between the hours of 8:00am and 6:00pm. Some evening and weekend hours are required.

COMPENSATION AND BENEFITS: Salary is DOE. Positions of 30 or more hours per week, include medical, dental, vision, life insurance, paid holidays, vacation and sick time, and a 403(b) matching retirement program.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. The noise level in the work environment is usually moderate.

CALM RESERVES THE RIGHT TO CHANGE THE DUTIES OF THIS POSITION AT ANY TIME.

CALM provides equal opportunity for all qualified applicants and does not discriminate on the basis of race, color, national origin, religion, sex, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, age, veteran status, or any other protected classification.

Interested and qualified applicants please submit a cover letter and resume to hr@calm4kids.org.

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Equal Employment Opportunity

CALM is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available persons in every job. CALM policy prohibits unlawful discrimination based on race, color, creed, gender (including pregnancy, childbirth, and related medical conditions), religion, marital status, age, national origin or ancestry, physical or mental disability (including pregnancy, childbirth, and related medical conditions), legally-protected medical condition (cancer-related), sexual orientation, or any other consideration made unlawful by federal, state or local laws. All such discrimination is unlawful. CALM is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in the operations of CALM and prohibits unlawful discrimination by any employee of CALM, including supervisors and co-workers. To comply with applicable laws ensuring equal employment opportunities to qualified individuals with a disability, CALM will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant or an employee unless undue hardship would result. Any applicant or employee who requires an accommodation in order to perform the essential functions of the job should discuss their needs with their supervisor and request such an accommodation. The individual with the disability should specify what accommodation he or she needs to perform the job. CALM then will conduct an investigation to identify the barriers that make it difficult for the applicant or employee to have an equal opportunity to perform his or her job. CALM will identify possible accommodations, if any, that will help eliminate the limitation. If CALM determines that an accommodation is reasonable and will not impose an undue hardship, CALM will make an accommodation. If you believe you have been subjected to any form of unlawful discrimination, provide a written complaint to your supervisor or the Chief Executive Officer. Your complaint should be specific and should include the names of the individuals involved and the names of any witnesses. CALM will promptly undertake a thorough and objective investigation and attempt to resolve the situation. If CALM determines that unlawful discrimination has occurred, effective remedial action will be taken commensurate with the severity of the offense. Appropriate action also will be taken to deter any future discrimination. CALM will not retaliate against you for filing a complaint, participating in an investigation, or supporting a complaint of unlawful discrimination, and will not knowingly permit such retaliation by management employees or your co-workers. If you believe you have been subjected to such retaliation, report it immediately to your supervisor or the Chief Executive Officer.
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